Route Dispatch & Delivery

Problems it solves

• “Nobody knows exactly what was loaded on the van and what came back.”

  Loading moves stock from your warehouse onto the vehicle. At the end, what is left goes back, and Tajir Point checks loaded against sold and returned.

• “Drivers come back short on cash and the story changes every day.”

  Every cash sale, payment collected and trip expense is recorded, so the expected cash is known. The counted cash is compared with it, and a shortfall goes on the driver's account.

• “Udhaar given on the route lives in a driver's notebook.”

  The credit part of each sale is posted to that shop's account automatically, and the udhaar report shows what every shop still owes.

• “You cannot tell if a trip actually made money.”

  Each trip has its own profit and loss: sales, returns, cost of goods, expenses and any stock that went missing.

Key features

• Trips with a driver, vehicle and warehouse

  Plan a trip, add what to load, and mark it ready. Tajir Point checks the warehouse has the stock before anything moves.

• Opening cash for the driver

  Give the driver change or expense money at the start of the trip. It is recorded, so it is counted back at the end.

• Sales at each shop, cash and udhaar split

  The driver records what each shop bought and how much they paid in cash. The rest goes on the shop's account. Customer price lists apply, and a price below your floor needs permission.

• Payments, expenses and returns on the road

  Collect old balances, record fuel or toll costs, and take back items. Good returns go back into stock; damaged or expired ones are written off.

• Stock and cash check at the end

  Leftover stock goes back to the warehouse. Count the cash and choose full, part or no handover; any amount not handed over is written to the driver's account.

• Trip profit and udhaar reports

  See profit and loss for each trip, and a report of what each shop owes from van sales and what each driver is short.

• Mileage and fuel checks

  Record the odometer and fuel for each trip. If fuel use is far from what the vehicle should do, admins are alerted.

• A Driver role, ready to use

  Switching the add-on on creates a Driver role, so you can give drivers access to their trips without opening up the rest of the back office.

How it works

1. 1

   Switch it on

   Install Route Dispatch from the Add-ons page. A Driver role is created for you.

2. 2

   Set up your vehicles and drivers

   Add each van or truck as a vehicle stock location and give your drivers the Driver role.

3. 3

   Load the trip

   Pick the driver, vehicle and source warehouse, add the items, and mark it ready. Stock moves onto the vehicle.

4. 4

   Sell along the route

   The driver records sales, payments, expenses and returns at each shop as the day goes.

5. 5

   Close the day

   End the trip, send leftover stock back, count the cash, and close it. Reports update straight away.